We work in your business, so you can work on it.

We free up agency owners and senior staff to focus on the work they should be doing.

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Who is behind PTPM

Decades of digital delivery experience

Kevinjohn Gallagher - founder of PTPM.studio Project Manager of the Year award

Sure, we're starting with a not-so-humble brag; but you want to know the quality of who you’re going to be working with, right?

For over 25 years, Kevinjohn has been delivering digital projects, products and services.

Big names like Microsoft, Google, Accenture, and McKinsey jump out; but he's also bringing decades of delivery experience from more than half of eConsultancy's & NMA Top 25 Agencies, such as:

  • R/GA
  • AKQA
  • Engine
  • Digitas LBI
  • Wunderman
  • Grey Possible
  • Ogilvy
  • Isobar
  • EQTR
  • Potato
  • Havas
  • Amaze Realise
  • Black ID
  • Cheil
  • Rehab
  • BIO / Born
  • Technophobia
  • Sequence

Those experiences have led to inivitations to be an Executive Board member for the British Interactive Media Association', a Digital Transformation panelist as part of Tony Robbins' warm-up at Pendulum summit, and career defining Keynotes at Harvard and eBay SF HQ.


Project Manager of the Year (again)

Sure, it's a not-so-humble brag; but you want to know the quality of who you’re going to be working with, right?

This year, we've bene lucky enough to pick up the following awards:


This year's awards
  • YunoJuno: Freelance PM of the Year
  • IPSE: New Freelancer of the Year (shortlist)
  • BIMA: Charity and Social Enterprise (gold)
  • DMA: Creating Difference That Matters (bronze)

PTPM.studio

Now, we're offering all that award-winning big agency expertise, to ambitious boutique agencies, via a new fractional delivery model.

So, why are you waiting until after you need someone full-time?

Project Manager of the Year award

Freelancer to Founder

The PTPM.studio offering is an output of Cact.us' "Freelancer to Founder" programme, run by the industry experts who literally wrote the book on the subject: AGENCYNOMICS .

I couldn't be more pleased to have them in my corner.

Who is behind PTPM

Project Manager of the Year (again)

Kevinjohn Gallagher - founder of PTPM.studio Project Manager of the Year award
Project Manager of the Year (again)

Sure, we’re starting with a not-so-humble brag; but you want to know the quality of who you’re going to be working with, right? Here's this year's award wins:


This year's awards
  • YunoJuno: Freelance PM of the Year
  • IPSE: New Freelancer of the Year (shortlist)
  • BIMA: Charity and Social Enterprise (gold)
  • DMA: Creating Difference That Matters (bronze)

Agencies thrive, with fractional access, to specialised skillsets.

Book a call

What we do

Hands-on help, not hands-off consultants.

We embed experienced agency Project Managers directly into your team; improving predictability in project delivery, and boosting your agency's profitability.

Our focus is on the day-to-day operations, prioritising key deliverables, solving resource & capacity challenges and minimising the context-switching that kills creativity.

Two people putting post-it notes into sections on an office wall.

We focus on day-to-day delivery.

Prioritising key deliverables, solving capacity challenges and minimising the context-switching that kills the creativity your clients love you for.

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The problem we solve

Agencies are filled with creativity, but often lack the expertise to manage projects efficiently.

An out-of-focus Zoom call with 20+ participants

As the number of staff, projects and clients increase; so too does the amount of time senior team members spend on day-to-day delivery, instead of the work they excel at.

This leads to prioritisation issues, resource clashes, inefficient workflows, duplication of work, and crucially, reduced margins.

That sucks!

Even the agency bible, AGENCYNOMICS , tells you to prioritise the hiring of a Project Manager as soon as you can afford one.

But we don't think anything involved with running an agency is ever binary, and nor should that decision be. So why wait to go from zero to one, when a fractional service available?


Our Solution

With decades of agency experience, we understand the immediate impact of an objective outsider, with a singular focus.

We focus on making work visible and communicating asynchronously, while making accountable decisions early.

This improves forecasting and estimating, which helps with managing resources, risks and your margin effectively.

Our Service

PTPM is a unique fractional service for ambitious agencies.

Our retained monthly time is designed to match your agency's Project Management needs. You gain access to experienced agency delivery experts each day, fully embeded in your team.

It's designed to grow with you, flexing as needed until you're ready to hire someone permanent.

We're proud to be a temporary boost, to your permanent growth.

A person pointing at post-it notes on a Kanban board

PTPM is a fractional service for ambitious agencies taking the next step.

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Pricing

Retained. Fractional. Transparent.

An ongoing professional service, not a random day-rate contractor.

Discovery & scoping

£250

All agency owners know that a great Discovery phase makes a huge difference in the success of any engagement. We also know that no-one likes to pay for one, including agencies that know better!

Our Discovery and Scoping phase is an audit of your people, processes, projects and products.

Actions
  • Initial questionnaire
  • Discovery Workshop
  • Off-line audit
Deliverables
  • Highlight report
  • Gap analysis
  • Service proposal
  • How to proceed

Onboarding & embedding

£500

Implementation of the Service Proposal; with a strong focus of alignment of your people, processes, projects and products, to a successful delivery methodology.

Actions
  • Operational setup and integration
  • Team alignment and role clarification
  • Service proposal implementation
  • Calendaring improvements
  • Client introductions
Deliverables
  • Way of Working agreements
  • Resource & commercial mapping
  • Delivery plan for next month

Ongoing & engaging

£350 per day

Pay for each month upfront, with no hidden fees, and no surprises.

Actions
  • Daily sync-ups
  • SLA'd response time
  • Real-time teaam comms
  • QA check-point
  • Vendor management
  • Client correrspondance
  • Management of Risks
Deliverables
  • Weekly Resource forecasting
  • Weekly Commercial reporting
  • Monthly Stakeholder engagement
  • Monthly Project Director insight

All prices are exclusive of VAT.

The next step, is a conversation.

We're completely transparent with our pricing, as any good retained service should be. Our introductory calls focus on how we can help, and ensuring we're a good fit, right from the get-go.

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Support

FAQs

Can't find the answer you're looking for? Get in touch!

hello@ptpm.studio

You do, and what's more, you're already doing it! Every time you prioritise your team's work, or forecast what they'll be doing next, or checking capacity for future work, or checking timesheets to bill clients, and 101 other small operational tasks that get done each day. Project management is essential for every agency, regardless of who does it. Bringing in an expert allows you to focus on what your agency does best while ensuring that the operational aspects are handled efficiently.

It's basically 7.5 hours of time, split as needed in a single week. Where possible, we block work into 20 minute chunks of time, to minimise context-switching. This allows you access to your PM throughout the day, and for them to book in recurring sync-ups and client meetings as needed. We also appreciate that some days and weeks are busier than others. That's why each of our Project Managers are never booked out for more than 4 days per week, so they can flex as needed. The good news is, we don't clock-watch! We're not billing you by the minute like an LA Lawyer. If we feel that we're consistently over-servicing, we'll talk about either adjusting how much time you need, or where best to focus your PM's time.

Its an absolute game-changer, especially for small businesses. It's all about getting that extra help just when you need it, without the full-time commitment. This means more time for you to focus on your clients, while we make sure everything runs smoothly in the background. If you've read Agencynomics, you'll know that adding good project management is like adding an accelorator to your business, so why wait until you can afford one full-time?

If your agency struggles with spending valuable creative time on operational tasks, or context switching across clients and projects, then our services can be a great fit. We work with both agencies that have no Project Manager, and those that just need a top up without going to market for a full-time contractor.

Absolutely! One of the great advantages of our multi-decade experience across agencies is that we've (almost) seen it all. Its rare that we come across new tools, software or processes; and where we do, its simply an oppertunity to learn and play back to you how those work against the industry standards. It's also one of the core reasons behind our ring-fenced onboarding/discovery day, to ensure that you have confidence in our ability to deliver to your agency, before commiting.

Our team, are all certified in traditional project management (Prince2 or APM/PMI) and agile methodologies (Certified Scrum Masters). We rarely deploy these methodologies in their fullness, as its overkill for almost every situation.

All agency owners know that a great Discovery phase makes a huge difference in the success of any engagement. We also know that no-one likes to pay for one, including agencies that know better! To deliver tangible value right from the start, our Discovery phase is a single service audit of your people, processes, products, and projects; with both a highlight report as a deliverable, and a service proposal for how to proceed. For both the Discovery and the Onboarding session, we charge a one-off fee, as we block-book your Project Manager and the internal Project Director for a minimum day to ensure our complete focus in setting the engagement up for success.

Yes, you can cancel your ongoing services whenever you'd like, at no cost. We ask for 10 days notice, before the next month starts. Upon cancellation, we will inform you of any un-used retained time, and plan the best way to utilise it, including wrap-up and handover.

About us

Decades of delivery expertise

Kevinjohn Gallagher - founder of PTPM.studio

For over 25 years, Kevinjohn has been delivering digital projects, products and services.

Big names like Microsoft, Google, Accenture, and McKinsey jump out; or the years spend with BP's transformation programme as "Head of Digital, Platform & Tools".

But I've always been especially proud of the year I'd worked with more than half of eConsultancy's Top 25 Agencies, and that I can count these recognisable names as places I've helped deliver great work:

  • R/GA
  • AKQA
  • Engine
  • Digitas LBI
  • Wunderman
  • Grey Possible
  • Ogilvy
  • Isobar
  • EQTR
  • Potato
  • Havas
  • Amaze Realise
  • AOL
  • Cheil
  • Rehab
  • BIO / Born
  • Technophobia
  • Sequence

Manager of the year (again)

I'm sure every company bio mentions Covid now, but I was thrilled to have been contacted by so many old clients (and new referrals) that had embraced remote-first working.

It means the world to me, that we were able to deliver transformative socially-diven work for multiple demographics, including securing two #1 in the App Stores within 12 months.

That body of work led to my being shortlisted for by the IPSE "New Freelancer of the Year", before going onto win YunoJuno "Freelance Project Manager of the Year" the next year.

Freelancer to Founder

The PTPM.studio offering is an output of Cact.us 'Freelancer to Founder' programme, run by the industry experts who literally wrote the book on the subject: AGENCYNOMICS .

I couldn't be more pleased to have them in my corner.

Hiring

Join our growing team

We're always looking for smart, motivated people, for contract or full-time roles. Send us your CV and let's have a chat.

Email us your CV

We are remote-first studio based in Edinburgh, Scotland